Sunday, February 14, 2016

Undifferentiated Personal Names in RDA Cataloging

Resource Description and Access (RDA)

Undifferentiated Personal Names in RDA Cataloging

http://resourcedescriptionandaccess.blogspot.com/2014/02/undifferentiated-personal-names-in-rda.html

Undifferentiated Personal Names in Resource Description and Access (RDA) Cataloging Rules: guidelines, best practices, and examples

Contents:
  • What is a Name Authority Record for Person
  • What is an undifferentiated Name Authority Record
  • What is the latest best practice on undifferentiated Name Authority Record
  • Maintenance of existing undifferentiated records
  • Examples of maintenance of undifferentiated Name Authority Records
  • RDA attributes to create a unique authorized access point for the person being established
  • Questions and Answers
Read now complete article: http://resourcedescriptionandaccess.blogspot.com/2014/02/undifferentiated-personal-names-in-rda.html

Saturday, February 13, 2016

Place of Publication : Glossary of Library & Information Science

Glossary of Library & Information Science

Place of Publication  A place of publication is the place associated with the publication, release, or issuing of a resource or document. There are the special set of rules for transcription and recording of the name of the publisher in library cataloging standards, e.g., RDA rules for place of publication is given in chapter 2 (RDA Rule 2.8.2) of Resource Description and Access (RDA). In Anglo-American Cataloging Rules 2nd edition (AACR2), rules for the date of publication, distribution etc. for books are given in chapter 2 (2.4C).

Used for: Publication Place


All librarians and information professionals may use information from Glossary of Library & Information Science for their writings and research, with proper attribution and citation. I would appreciate it if you would let me know, too! Please cite as given below:

MLA: Haider, Salman. "Glossary of Library & Information Science." (2015)
Chicago: Haider, Salman. "Glossary of Library & Information Science." (2015)

See also:

Author: Salman Haider [Revised 2016-02-13 | Written 2016-02-13]

Thanks all for your love, suggestions, testimonials, likes, +1, tweets and shares ....

See also related posts in following Librarianship Studies & Information Technology Blog Categories (Labels):

Friday, February 12, 2016

Name of Publisher : Glossary of Library & Information Science

Glossary of Library & Information Science

Name of Publisher  A name of publisher is the name of a person, family, or corporate body responsible for publishing, releasing, or issuing a document or resource. For early printed resources, printers and booksellers are treated as publishers. There are the special set of rules for transcription and recording of the name of the publisher in library cataloging standards, e.g., RDA rules for publisher's name is given in chapter 2 (RDA Rule 2.8.4) of Resource Description and Access (RDA). In Anglo-American Cataloging Rules 2nd edition (AACR2), rules for the date of publication, distribution etc. for books are given in chapter 2 (2.4D).

Used for: Publisher's Name




All librarians and information professionals may use information from Glossary of Library & Information Science for their writings and research, with proper attribution and citation. I would appreciate it if you would let me know, too! Please cite as given below:

MLA: Haider, Salman. "Glossary of Library & Information Science." (2015)
Chicago: Haider, Salman. "Glossary of Library & Information Science." (2015)

See also:

Author: Salman Haider [Revised 2016-02-12 | Written 2016-02-12]

Thanks all for your love, suggestions, testimonials, likes, +1, tweets and shares ....

See also related posts in following Librarianship Studies & Information Technology Blog Categories (Labels):

Date of Publication : Glossary of Library & Information Science

Glossary of Library & Information Science

Date of Publication  A date of publication is a date associated with the publication, release, or issuing of a document. The date of publication is the year in which the edition, revision, etc., described in the edition area was published. If there is no edition area, the date of the first publication of the edition to which the item belongs is considered the publication date. There are the special set of rules for transcription and recording of the date of publication in library cataloging standards, e.g., RDA rules for date of publication is given in chapter 2 (RDA rule 2.8.6) of Resource Description and Access (RDA). In Anglo-American Cataloging Rules 2nd edition (AACR2), rules for the date of publication, distribution etc. for books are given in chapter 2 (2.4F).

Used for: Publication Date




All librarians and information professionals may use information from Glossary of Library & Information Science for their writings and research, with proper attribution and citation. I would appreciate it if you would let me know, too! Please cite as given below:

MLA: Haider, Salman. "Glossary of Library & Information Science." (2015)
Chicago: Haider, Salman. "Glossary of Library & Information Science." (2015)

See also:

Author: Salman Haider [Revised 2016-02-12 | Written 2016-02-12]

Thanks all for your love, suggestions, testimonials, likes, +1, tweets and shares ....

See also related posts in following Librarianship Studies & Information Technology Blog Categories (Labels):

Sunday, February 7, 2016

Authority Record : Glossary of Library & Information Science

Glossary of Library & Information Science

AUTHORITY RECORD  Authority Record is a record which gives the authoritative form (the form selected for a heading) of a personal name, corporate name, family name, place name, uniform or preferred title, series title, subject, etc. in the library catalog or the file of bibliographic records, and are listed in an authority file containing headings of library items. To ensure consistency, an authority record is created for each authorized heading (authorized access point) for a proper name or a subject, etc. An authority record is made when a heading is established, i.e., authorized for use as the main entry (preferred title and, if appropriate, the authorized access point for the creator), an added entry, or subject entry, for the first time, while cataloging of a library item. Authority record may be in a printed or machine-readable form.

Elements of an Authority Record

An authority record contains essentially the following elements:
  • The established form of heading for a person, a corporate body, a family, a place, a uniform title (i.e., the standardized title for a work that has appeared under different titles), series title, or a subject
  • Cross references from other names, titles, or terms not used for the heading, and to and from related or alternative headings
  • The sources used in establishing the heading; i.e., a list of sources that justify the established and alternative forms
  • Notes concerning the application of the authorized form
  • In some cases, classification number may be given by the classifiers in the authority records. Classification number may be provided to a name or subject authority record. An example of a subject authority record (SAR) including Library of Congress Classification Number can be seen in the SAR for a caste and class of person subject heading Dalits, where two LCC numbers are given; DS422.C3 for a class of persons in India and DS493.9.D24 for a class of persons in Nepal. An example of a name authority record (NAR) with a literary author number  (LAN) using Library of Congress Classification (LCC) can be seen in the NAR for a Hindi and Urdu author Premacanda in the Library of Congress Name Authority File, where two LCC numbers are given to author; PK2098.S7 as a Hindi author and PK2199.P76 as an Urdu author. 

Types of Authority Records
  • Name Authority Record (NAR): created for personal name, corporate name, place name, family name
  • Title Authority Record: created for uniform or preferred titles
  • Name-Title Authority Record: created for name title
  • Subject Authority Record (SAR): created for subject headings
  • Series Authority Record: created for series title [on June 1, 2006, Library of Congress decided to no longer create/update series authority records; other libraries may continue to create authority records for series]
  • Undifferentiated Name Authority Record

Name Authority Record (NAR)

Descriptive Cataloging Manual of the Library of Congress gives following guidelines for Name Authority Records (NARs):

A name authority record has the following basic contents: 1) the authorized access point (MARC 21 field 1XX), 2) the sources for justification of the authorized access point, including additions that are part of the authorized access point, variant access points, some identifying elements, and 3) any related access points used to express relationships (MARC 21 fields 4XX/5XX). Additional information may be recorded in fixed fields (008) and in note areas of the authority record (MARC 21 fields 667, 675 or 678). Optional MARC fields such as 046 and 3XX may also be given. Control data and content designation are also included for proper identification and manipulation of the data.

NARs are not made for personal names when the only clue to the person's identity is a non-alphabetic or non-numeric device, topical subject headings, or geographic features. Under RDA, a name may be used and an authority record may be created for entities that were formerly only used as subjects such as, family names, fictional characters and non-human entities (e.g., animals) when these purport to be responsible for the creation of, contribution to, etc. a work or expression.

Generally, make a name authority record for any person, corporate entity (including geographic), or family name that may be used as an access point in a bibliographic record, whether the name is actually first used as a descriptive or subject access point. Under certain LC workflow procedures, e.g., Minimal Level Cataloging, an authority record may not be created for every access point assigned.

NACO libraries are not obligated to contribute authority records for every access point generated by their cataloging. However, any NAR contributed to the LC/NAF must have all necessary elements of the access point established in some cases.

Undifferentiated Name Authority Record

Most name authority records for personal names are unique. This means each authority record represents a single person. Library cataloging standards like Resource Description and Access (RDA) and Anglo-American Cataloging Rules (AACR2) provide guidelines to create a name authority record and additions to names to create a unique authorized access point for the person being established (such as date of birth, date of death, fuller form of name, etc.). But there are situations where two or more people having the same name require to be represented in the authority file by the creation of authority records for them and there are not much information available to differentiate between these persons. Distinguishing elements like their date of birth, date of death, fuller form, etc. cannot be determined from the source document as well as reference sources and no other information can be found to break the conflict. So a previous practice by catalogers was to create an “undifferentiated name authority record” for an “undifferentiated personal name” where the same authorized access point (heading) is used to represent two or more persons in the catalog. There are two ways to recognize an undifferentiated personal name authority record in a MARC 21 authority record. One way is to check the 008 fixed field. The position 32 in 008 fixed field is for “undifferentiated personal name”; if this field contains the letter “b”, then the record is an undifferentiated personal name record (letter “a” represents differentiated personal name). A second way of identifying an undifferentiated name authority record for a person is to check the NAR with a distinctive pattern of 670 fields in pairs where each pair represents a different person. The first 670 in each pair will contain a phrase such as [Author of … … …], [Editor of … … …], [Illustrator of … … … ] in square brackets. The second 670 the title of the work associated with that person. See RDA Blog article Undifferentiated Personal Names in RDA Cataloging to know more, with current best practices and examples.

USED FOR: Authority Records, Name Authority Record, Subject Authority Record, NAR, SAR, Series Authority Record, Title Authority Record, Name-Title Authority Record, Undifferentiated Name Authority Record




All librarians and information professionals may use information from Glossary of Library & Information Science for their writings and research, with proper attribution and citation. I would appreciate it if you would let me know, too! 

Please provide us your valuable feedback in the Guest Book on Contact Us page to make Librarianship Studies & Information Technology Blog a better place for information on Library and Information Science and Information Technology related to libraries. Let us know your review of this definition of Authority Record. You can also suggest edits/additions to this description of Authority Record.

SEE ALSO
ARTICLE AUTHOR
ARTICLE HISTORY
  • Revised 2016-02-10
  • Written 2016-02-07
PERMALINK
TESTIMONIALS

Thanks all for your love, suggestions, testimonials, likes, +1, tweets, and shares ...

Friday, February 5, 2016

Date of Publication Distribution Copyright in RDA & MARC 21 Field 264 Examples

Resource Description and Access RDA

Date of Publication Distribution Copyright in RDA & MARC 21 Field 264 Examples

http://resourcedescriptionandaccess.blogspot.com/2016/02/date-of-publication-in-rda-marc-21-examples.html

New post on RDA Blog on Resource Description and Access (RDA) describes how-to give Date of Publication Distribution Copyright in RDA & MARC 21 Field 264 Examples

A date of publication is a date associated with the publication, release, or issuing of a resource.
The date of publication is the year in which the edition, revision, etc., described in the edition area was published. If there is no edition area, the date of the first publication of the edition to which the item belongs is considered the publication date. ... … … (Visit link mentioned above to read complete article)

Table of Contents:
  • Core Element
  • How Date of Publication is defined in RDA
  • Where the Rules are for Date of Publication in RDA
  • What are the Sources of Information for Date of Publication in RDA
  • How is Date of Publication Transcribed / Recorded in Resource Description and Access (RDA)
  • Dates of the Non-Gregorian or Julian Calendar; Dates in the Form of Chronogram
  • RDA Examples
  • What to do if the date on the resource is incorrect
  • Multipart Monographs, Serials, and Integrating Resources
  • Date of Publication not Identified in a Single-Part Resource
  • RDA Cataloging Examples of Dates
  • Supplying Dates (Date of Publication Not Identified in the Resource)
  • Importance of Supplying Probable Place and Date of Publication
  • Examples of Supplying Publication Data
  • Other RDA Examples of Dates
  • Date of Distribution
  • Where the Rules are for Date of Distribution in RDA
  • What are the Sources of Information for Date of Distribution in RDA
  • Recording Date of Distribution
  • Dates of the Non-Gregorian or Julian Calendar; Dates in the Form of Chronogram
  • Multipart Monographs, Serials, and Integrating Resources
  • Date of Distribution Not Identified in a Single-Part Resource
  • Copyright Date
  • Coreness for Copyright Date
  • Where the Rules are for Copyright Date in RDA
  • What are the Sources of Copyright Date in RDA
  • Recording Copyright Dates
  • Other RDA Blog posts on Publication, Distribution, and Copyright Date

Author: Salman Haider [Revised 2016-03-16 | Written 2016-02-05]