Thursday, December 31, 2015

Top 6 Librarianship Studies & Information Technology Blog Posts of 2015

Librarianship Studies & Information Technology

This was the second year of Librarianship Studies & Information Technology Blog. We hope that our posts have been both interesting and helpful to all librarians and library professionals. As 2015 comes to a close, I want to share our most read articles of the year.

Top 6 Librarianship Studies & Information Technology Blog Posts of 2015
Thank you for reading Librarianship Studies & Information Technology Blog. Happy New Year, friends!

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Sunday, December 20, 2015

Library of Congress Subject Headings (LCSH) : Assigning and Constructing

Library of Congress Subject Headings (LCSH)

Assigning and Constructing Library of Congress Subject Headings (LCSH) : Principles, Practices, and Examples From Subject Headings Manual (SHM) Instruction Sheet H 180
Contents:
1. General rule (how-to assign Library of Congress Subject Headings (LCSH) to the work being cataloged) 
2. Cataloging treatment (how-to assign Library of Congress Subject Headings (LCSH) corresponding to the cataloging treatment of the work) 
3. Number of headings (what is the number of Library of Congress Subject Headings (LCSH) required in a catalog record) 
4. Specificity (in assigning Library of Congress Subject Headings (LCSH))
5. Depth of indexing (how-to assign Library of Congress Subject Headings (LCSH) that most closely correspond to the overall coverage of the work) 
6. General topic and subtopic; principle vs. specific case (how-to assign Library of Congress Subject Headings (LCSH) if a work discusses a general topic with emphasis on a particular subtopic, or presents a principle and illustrates the principle with a specific case or example)
7. Two or three related headings (how-to assign Library of Congress Subject Headings (LCSH) if a heading exists, or can be established, that represents the two or three topics discussed in a work)
8. Rule of three (when it is appropriate to assign up-to three Library of Congress Subject Headings (LCSH))
9. Rule of four (when it is appropriate to assign up-to four Library of Congress Subject Headings (LCSH))
10. Multi-element topics (How-to assign Library of Congress Subject Headings (LCSH) if a work discusses a complex or compound topic for which a single heading neither exists nor can be practically constructed or established)
11. Additional aspects (How-to assign Library of Congress Subject Headings (LCSH) with important additional aspects, such as limitation to a specific place or time, focus on specific named entities, and presentation in a particular form)
12. Concepts in titles (How-to assign Library of Congress Subject Headings (LCSH) to bring out concepts in titles and subtitles)
13. Additional headings (How-to assign additional Library of Congress Subject Headings (LCSH) which are required because of the complex nature of certain topics, or special practices that have been developed for particular topics)
14. Objectivity (Principle to avoid assigning Library of Congress Subject Headings (LCSH) that label topics or express personal value judgments regarding topics or materials)
15. Constructing headings (Examples of different types of Library of Congress Subject Headings (LCSH))
16. Complete subject heading strings with subdivisions (Addition of subdivisions to Library of Congress Subject Headings (LCSH) to complete subject heading strings)

Major Steps in the subject cataloging process: Principles of SLAM

To remember the major steps in the subject cataloging process, think of the word SLAM:
  • Scan (First, scan the subject-rich portions of the item: Title page, table of contents, preface, introduction, text, bibliography, index, dust jacket, container, label, title screen)
  • Look for (Look for key words and concepts that describe what the resource is about. Is it in a particular form (bibliography, encyclopedia, fiction) – or, beginning to think in terms of LCSH, will this item need a form heading or subdivision? What is the author’s intent? Is there an intended audience or special viewpoint? For example, if you are cataloging legal materials, is the item intended for the legal profession or for the general public? (In LCSH the form subdivision –Popular works is used under legal topics to distinguish resources intended for a general audience.)
  • Ask yourself (Ask yourself what the resource is about. Is one topic discussed, or several? If several, are the topics discussed in relation to each other, or separately? Is one predominant? Is there a specific object, product, condition, or phenomenon? Is an action or process involved? Is there a focus on a particular place – will you need a geographic heading or subdivision? Is there a focus on a particular time – will you need a chronological heading or subdivision? Is there a focus on a particular person or other named entity – will you need to have a subject heading for a name?)
  • Mentally compose (Mentally compose a statement beginning: “This resource is about….”)

Translate into LCSH
  • Search LCSH (You may begin directly in LCSH. Follow USE references to identify the authorized heading for a concept, and consider the approaches shown in See Also references. Use the hierarchical reference structure of broader and narrower terms to help you identify the most specific heading for your topic. Scope notes can help you decide whether or not a particular heading should be used for your topic. Keyword search capability (as in Classification Web) can be a great help in identifying subject headings.)
  • Search in library catalogs or utilities to find similar items; examine subject headings assigned (You may find it helpful to begin by searching bibliographic records in library catalogs or utilities. Keyword searches can be useful in identifying resources on the same or similar topics, and you can then examine the subject headings that have been applied for ideas on where to begin.)
  • Search authority files (You may prefer to begin searching for subject headings in the authority file.)

Library of Congress Subject Headings (LCSH) is the most widely used Subject Heading List throughout the world. Even though all libraries use LCSH to provide Subject Heading, most of them are not aware of the proper guidelines and practices for applying LCSH headings. I am saying this from my experience of working in some major libraries in India, namely the National Library of India, Central Reference Library, and the Indian School of Business Library and observing the catalogs of various libraries of different countries and also records in WorldCat database of OCLC, world's largest library catalog. Library of Congress Subject Headings (LCSH) is one of the focus areas of Librarianship Studies & Information Technology Blog. It aims to generate awareness and provide information to librarians and catalogers about Library of Congress Subject Headings (LCSH) based on international standards. Till recently Library of Congress Subject Headings (LCSH) and Subject Headings Manual (SHM) were available as paid products from LC and were very costly. Now that these are made available for free, it is a great initiative and service by the Library of Congress to the profession of librarianship and libraries should cash this opportunity to provide Subject Headings in their catalogs in the correct way using LCSH.


Note: The print-ready PDF file of SHM Instruction Sheet H 180 is available from the Library of Congress website. Links to SHM file H 180 can also be had from Cataloger's Reference Directory of RDA Blog.


Assigning and Constructing Subject Headings H 180
BACKGROUND: This instruction sheet contains general practices followed by the Library of Congress for assigning subject headings to individual works being cataloged and for constructing subject heading strings in the Library of Congress subject heading system. This instruction sheet begins after the initial steps of subject analysis have taken place, that is, after an examination of the item to determine its subject focus and an identification of how that basic subject is expressed with the controlled vocabulary of the Library of Congress subject heading system.



1. General rule. Assign to the work being cataloged one or more subject headings that best summarize the overall contents of the work and provide access to its most important topics.


LC practice: 
Assign headings only for topics that comprise at least 20% of the work.

In the case of a work containing separate parts, for example, a narrative text plus an extensive bibliography or a section of maps (cf. H 1865), or a book with accompanying materials, such as a computer disc, assign separate headings for the individual parts or materials if they constitute at least 20% of the item and are judged to be significant.
Note: There are certain works to which the Library of Congress assigns no subject headings because of their very general or amorphous nature, for example, a general periodical or a collection of essays with no discernable theme. In addition, it is Library of Congress practice not to assign subject headings to texts of sacred works or to individual works of belles lettres with no identifiable theme or specific form (cf. H 1775 sec. 3.c.).
2. Cataloging treatment. Assign subject headings that correspond to the cataloging treatment of the work. For example, to a record that represents a collected set, such as a periodical, monographic series, or multi-part item, assign headings that characterize the general contents of the set as a whole. To a record that represents an analytic in a collected set, assign headings that represent the specific contents of the analytic item.

To a work that contains both text and commentary, assign headings to represent either the text or the commentary depending upon the descriptive treatment of the item (cf. H 1435).

Assign headings based on an analysis of the contents of the work being cataloged. Subject headings do not need to be justified by descriptive cataloging notes.

3. Number of headings. The number of headings that are required varies with the work being cataloged. Sometimes one heading is sufficient. Generally a maximum of six is appropriate. In special situations more headings may be required.

LC practice: 
Do not assign more than ten headings to a work.
Note: As many as ten Children's Subject Headings (formerly called Annotated Card Program (AC) headings) may be assigned to a juvenile work in addition to the assigned Library of Congress subject headings.
If more than one heading is present, Library of Congress catalogers assign them in order of predominance. See H 80 for instructions on order of headings.

4. Specificity. Assign headings that are as specific as the topics they cover. Specificity is not a property of a given subject heading; instead, it is a relative concept that reflects the relationship between a subject heading and the work to which it is applied. For example, a seemingly broad heading like Psychology is specific when it is assigned to an introductory textbook on psychology. The method through which specificity is achieved depends on the nature of the available headings. In many cases, specificity can be achieved by assigning a basic heading consisting of one word or a phrase; in other cases, specificity can be achieved by subdividing a heading. See sec. 15 below for a discussion of the construction of subject headings.

Follow the hierarchical reference structure built into the subject authority file (cf. H 370) to find as close a match as possible between the topic of the work and the headings that exist to express that topic in the Library of Congress subject heading system. In situations where a needed heading is neither established in the subject authority file nor able to be constructed using free-floating elements, see H 187 for general guidelines on establishing new subject headings.

Assign a heading that is broader or more general than the topic that it is intended to cover only when it is not possible to establish a precise heading, when an array of headings is needed to express the topic, or when the assignment of a more general heading is called for by special instructions in the Subject Headings Manual. For example, H 1334 and H 1334.5 contain instructions to add a heading of the type [city]-Buildings, structures, etc. to works that discuss an individual named building or a category of buildings in a city from the architectural standpoint.

5. Depth of indexing. A given heading, depending upon its place in a hierarchy, may subsume several subtopics that are also represented by headings in the subject authority file. Assign to a work only the headings that most closely correspond to the overall coverage of the work. Do not assign headings that represent the subtopics normally considered to be included in an assigned heading's coverage. Example:
Title: Beginning gymnastics.
650 #0 $a Gymnastics.
[Do not assign separate headings for parallel bars, balance beam, horizontal beam, vaulting horse, tumbling, etc., instead of, or in addition to, Gymnastics.]
6. General topic and subtopic; principle vs. specific case. If a work discusses a general topic with emphasis on a particular subtopic, or presents a principle and illustrates the principle with a specific case or example, assign headings for both the general topic or principle and for the subtopic or specific case or example, provided that the treatment of the latter forms at least 20% of the work. Example:
Title: Revolutions yesterday and today.
[A survey of revolutions with emphasis on the Cuban Revolution of 1959]
650 #0 $a Revolutions $x History.
651 #0 $a Cuba $x History $y Revolution, 1959.
7. Two or three related headings. If a heading exists, or can be established, that represents the two or three topics discussed in a work, and that includes no other topics within its scope, assign the one heading instead of two or three narrower headings. Examples:
Title: By land, sea, and air : the story of transportation.
          650 #0 $a Transportation $x History. 
Title: In praise of single parents : mothers and fathers embracing the challenge.
          650 #0 $a Single parents $z United States. 
[not 650 #0 $a Single mothers $z United States.
       650 #0 $a Single fathers $z United States.]
8. Rule of three. If a general topic includes in its scope more than three subtopics, but the work being cataloged discusses only two or three of these subtopics, assign the appropriate two or three headings rather than the broader heading. Example:
Title: South Carolina fruit tree survey, 1975 : peaches-apples.
650 #0 $a Peach $z South Carolina $v Statistics.
650 #0 $a Apples $z South Carolina $v Statistics.
If more than three of the subtopics are discussed in the work, assign the broad heading instead, unless the rule of four, described below, applies.

9. Rule of four. In certain circumstances it may be preferable to assign headings for four subtopics of a broad concept. If a heading covers a broad range and each subtopic forms only a small portion of that whole range, assign the four subtopics instead. For example, for a discussion of the works of four American literary authors, a heading for each author may be assigned since the heading American literature--History and criticism covers the works of all American authors.

LC practice: 
Do not exceed four subtopics under any circumstances.

10. Multi-element topics. If a work discusses a complex or compound topic for which a single heading neither exists nor can be practically constructed or established, assign multiple headings to bring out the separate aspects of the topic. Example:
Title: Cancer morbidity and mortality among Danish brewery workers.
650 #0 $a Cancer $z Denmark.
650 #0 $a Cancer $x Mortality $z Denmark.
650 #0 $a Brewery workers $x Diseases $z Denmark.
650 #0 $a Brewery workers $x Mortality $z Denmark. 
In some cases, patterns in the subject authority file call for assigning a combination of headings that together are coextensive with the topic. Example:
Title: Lipid metabolism in ruminant animals.
          650 #0 $a Ruminants $x Metabolism.
          650 #0 $a Lipids $x Metabolism.
11. Additional aspects. In the headings assigned to a work, bring out important additional aspects, such as limitation to a specific place or time, focus on specific named entities, and presentation in a particular form. These aspects may be expressed by means of headings themselves, adjectival qualifiers in headings, or subdivisions. See sec. 16 below for a discussion of complete subject heading strings with subdivisions.

a. Place. Geographic features and jurisdictions can play a key role in the contents of a work in terms of location, setting, derivation, or origin, and need to be reflected in the assigned headings. See H 690 - H 910 for instruction sheets on geographic headings and subdivisions, and H 320 and H 350 for guidelines on national adjectival qualifiers in subject headings. 
b. Time. Express the chronological aspects significant to the contents of the work in situations where the Library of Congress subject heading system allows it. See H 620 for a discussion of chronological headings and subdivisions. 
c. Named entities. Assign headings from either the name authority file or subject authority file for individual persons, families, corporate bodies, projects, events, buildings, named products, uniform titles, etc., that are significant to the contents of the work. Assign headings of this type when these named entities are critical to the subject of the work as a whole, even if discussion of them does not form 20% of the work. See H 430 for instructions on assigning name headings as subjects and H 405 for a discussion of which file to consult to find authority records for ambiguous named entities. 
d. Form. Assign form headings and subdivisions to represent what the item itself is, that is, its format or the particular type or arrangement of data that it contains, in situations where headings or subdivisions for these types of materials exist, and it is Library of Congress practice to designate them. Consult the instruction sheets for particular types of materials in the Subject Headings Manual, for example, dictionaries (H 1540); genealogy (H 1631); illustrations (H 1659); juvenile materials (H 1690); software (H 2070); treaties (H 2227).
12. Concepts in titles. Titles and subtitles are important because they sometimes state in the words of the author or publisher the subject matter of the work. Bring out or account for each topic of subject retrieval value that is identified in the title or subtitle and discussed in the work. Apply judgment and consider the following points when applying this principle:
  • If the title is misleading, euphemistic, or cryptic, do not use the title as a guide to the contents of the work.
  • If the topic is one that as a matter of policy is not expressed in subject headings, do not bring out this aspect in the assigned subject headings. For example, do not assign specific headings to reflect a narrow time period in the history of a village. Instead, apply a general free-floating century subdivision (cf. H 620, sec. 3.d.(1)).
  • If the title is general but the work is actually on a more specific topic, assign heading(s) for the specific topic.
  • If many topics are listed on the title page in the manner of a table of contents, treat them as a table of contents.
13. Additional headings. Because of the complex nature of certain topics, or special practices that have been developed for particular topics, additional headings may be required. Consult the appropriate instruction sheets in the Subject Headings Manual or scope notes in the subject authority file for guidance on handling these situations. For example, special provisions exist for works on foreign relations (H 1629); folklore (H 1627); public opinion (H 1955); biography (H 1330); local history and genealogical source materials (H 1845); and other special topics.

14. Objectivity. Avoid assigning headings that label topics or express personal value judgments regarding topics or materials. Individual cataloger knowledge and judgment inevitably play a role in assessing what is significant in a work's contents, but headings should not be assigned that reflect a cataloger's opinion about the contents. Consider the intent of the author or publisher and, if possible, assign headings for this orientation without being judgmental. Follow stated intentions of the author or publisher in such matters as readership, audience level, treatment as fact or fiction, etc.

15. Constructing headings. Subject headings may be in the form of a word, a phrase, or a name, all assigned with or without subdivisions. Examples:

  • Simple nouns: Children; Dogs; Libraries
  • Compound nouns: Bioengineering; Electrometallurgy
  • Nouns with parenthetical qualifiers: Seals (Animals); Crack (Drug)
  • Nouns with adjectives: Gifted children; Wild dogs; Academic libraries; Sculpture, American; Science, Ancient
  • Phrases with prepositions: Teachers of gifted children; Photography of dogs; Photocopying services in libraries
  • Compound phrases: Children and animals; Bolts and nuts; Comic strips, books, etc.
  • Complex phrases: Names carved on trees; Infants switched at birth; Monkeys as aids for people with disabilities
  • Topical, name, or form/genre headings with subdivisions: Taxation--Effect of inflation on; United States--Civilization--African American influences; Woodwind trios (Bassoon, clarinet, flute)--Scores and parts
There is no general rule for correlating elements of compound topics when establishing precoordinated headings. New headings are usually formulated following precedents and patterns that exist in a particular discipline or field of knowledge. See H 290 - H 360 for instructions on formulating headings of certain types. Whenever it is feasible, consistency in form and structure among similar headings is achieved through the use of recurring patterns. For example, see H 1580 and H 1675 for instructions involving headings for effect and influence of one topic on another.

16. Complete subject heading strings with subdivisions. Each subject heading assigned to a work should be in the form of a complete string composed of a number of prescribed elements of which headings established in the subject authority file represent only a part. In many cases, it is not sufficient to select an individual heading or heading-subdivision combination from the subject authority file. As appropriate, supply additional elements to represent subtopic, place, time, and form in accordance with instructions in the subject authority file and the Subject Headings Manual. Consult H 1075 for general instructions on subdivisions, including the four types of subdivisions and the prescribed orders for combining them in meaningful subject heading strings. Assign subdivisions to reflect the contents of the work without regard to the size of the file under the basic heading.

[Source: Library of Congress]

See also:
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Saturday, December 5, 2015

Place of Publication in RDA & AACR2 & MARC 21 Examples


http://resourcedescriptionandaccess.blogspot.com/2015/11/place-publication-rda-aacr2.html


A place of publication is a place associated with the publication, release, or issuing of a resource. (RDA Rule 2.8.2.1) ... … … (Visit link mentioned above to read complete article)

Contents:
  • CORE ELEMENT 
  • How is Place of Publication defined in RDA
  • Where are Rules for Place of Publication in RDA
  • What are the Sources of Information for Place of Publication in RDA 
  • How is Place of Publication Transcribed / Recorded in Resource Description and Access (RDA)
  • More than One Place of Publication
  • Language or Script
  • Place of Publication Not Identified
  • LC-PCC PS 2.8.2.6 
  • RDA vs AACR2: 3 Changes from AACR2 Regarding Place of Publication 
  • MARC 21 Field 264
  • RDA Examples of Recording Place of Publication in MARC 21 Field 264
  • RDA Examples of Recording Place of Publication in RDA and AACR2

About RDA Blog : RDA Blog is a blog on Resource Description and Access (RDA), a new library cataloging standard that provides instructions and guidelines on formulating data for resource description and discovery, organized based on the Functional Requirements for Bibliographic Records (FRBR), intended for use by libraries and other cultural organizations replacing Anglo-American Cataloging Rules (AACR2). This blog lists description and links to resources on Resource Description & Access (RDA). It is an attempt to bring together at one place all the useful and important information, rules, references, news, and links on Resource Description and AccessFRBRFRADFRSADMARC standardsAACR2BIBFRAME, and other items related to current developments and trends in library cataloging practice. RDA Blog History: RDA Blog was created by Salman Haider, a Cataloging & Metadata Librarian Blogger & Online Social Media Expert from India. RDA Blog embarked on its journey to provide useful information to Resource Description and Access (RDA) in August 2011. It received good response from librarians, catalogers, and library professionals from all around the world. It is interesting to note that the first hundred thousand pageviews to RDA Blog came in 3 years, but it took just 8 months to reach another hundred thousand pageviews. At present it is viewed at a rate of fifteen to twenty thousand pageviews per month. RDA Blog is widely followed in social media. RDA Blog also made it to the list of useful resources of following: